Planning a Group Ride for Your Office Outing

Every office outing has the same logistics problem before it has a single team-building problem: getting everyone from the office, or from their homes, to the venue at roughly the same time. Usually that falls on whoever organised the outing, juggling who has a car, who is dropping whom, and what happens when three people cancel at the last minute. Booking rides through Shareide instead turns that into a handful of bookings instead of a group chat.

Working out how many rides you actually need

Start with headcount and where people are coming from, not with how many cars you think you need:

• Same starting point (the office): group your colleagues into bookings of up to 3 seats each, so a team of nine needs three bookings rather than nine separate ones.
• Different starting points: colleagues coming straight from home each book their own seat to the venue, arriving independently instead of everyone converging on the office first.
• Mixed group with some driving themselves: only book seats for the colleagues who actually need a ride — no reason to book a full car for someone who already has one.

Booking as a group, step by step

1. Agree a departure window, not just a departure time — a 15-minute buffer means fewer people rushing out the door together.
2. Set the venue as the drop-off and, if it is somewhere less commonly searched — a resort, a farmhouse, a restaurant outside the city — add the nearest known landmark so the driver isn't guessing.
3. Book seats in small groups of colleagues heading the same way, up to 3 per booking, rather than one person booking for the whole office.
4. Bid a fair per-seat fare for the distance — since there is no surge pricing, a Saturday outing costs the same per seat as a Tuesday commute.
5. Track each car on the map so the organiser can see who is close and who is running late, without a dozen "where are you" messages.

Splitting the cost without the awkwardness

Because Shareide prices per seat rather than per car, the cost of an outing is naturally already split — each colleague pays for their own seat when they book, rather than one person fronting a whole car fare and collecting cash back from everyone afterwards. If the company is covering transport for the outing, that also makes reimbursement simpler: each booking has its own fare on record instead of one lump sum split by guesswork.

Frequently asked questions

Can we book a ride for a return trip in advance?

Yes — you can schedule a pickup for a set time later in the day, useful for booking the ride home before the outing even starts.

What if the venue is outside the city?

Longer, out-of-city trips work the same way — set the destination and bid a fare for the distance. Confirm the destination is served before the day of the outing if it is somewhere unusual.

Is there a way to keep the same driver for the whole group?

Not automatically across separate bookings, but booking seats together in one request keeps a group riding in the same car where seats allow.